Pepkor Speciality is hiring a Personal Assistant in Bellville to support two Executive members. Manage complex diaries, travel, and departmental administration in a high-pressure environment. Requires 3–5 years of Executive PA experience and a relevant secretarial qualification. Permanent role.
📍 Role Overview
- Company: Pepkor Speciality
- Location: Bellville, Western Cape
- Department: Human Resources
- Reporting To: Executive Members
- Contract: Permanent
- Closing Date: 19 February 2026
🎯 Purpose of the Role
Pepkor Speciality is looking for a resilient, high-energy Personal Assistant to provide comprehensive administrative and clerical support to two Executive Managers. You will act as the “engine room” for their departments, managing communication flows, high-level scheduling, and complex logistics. This role requires a professional who can maintain a sense of urgency while ensuring that the office of the Executives runs with absolute precision and discretion.
🔑 Key Responsibilities
Executive Support & Diary Management
- Strategic Scheduling: Proactively manage daily diaries, including coordinating meetings, appointments, and functions while resolving scheduling conflicts.
- Resource Coordination: Book conference rooms, lunch reservations, and manage the hosting of high-level visitors.
- Communication Hub: Manage all incoming and outgoing communications for the Executives, filtering priorities and ensuring timely responses.
Administrative & Financial Coordination
- Reporting & Meetings: Collate agenda items, attend meetings for minute-taking, and compile statistical reports or presentations.
- Finance Support: Coordinate new supplier documentation for the finance system and oversee the processing of departmental invoices.
- Logistics: Manage comprehensive travel arrangements for the Executives and their respective departments.
✅ Qualifications & Requirements
- Education: A relevant qualification in Secretarial, Personal Assistant, or Office Administration is required.
- Experience: A minimum of 3–5 years of experience as a PA or Executive Assistant reporting directly to Executive members is essential.
- Software: Proficiency in the Google Workspace suite (Docs, Sheets, Gmail, Calendar) is preferred.
- Language: Excellent verbal and written English communication skills.
🧠 Skills and Competencies
- Resilience: Ability to function under high pressure and maintain a positive attitude in a fast-paced retail environment.
- Discretion: Proven ability to handle highly confidential information with total professional integrity.
- Service Orientation: Strong relationship-building and networking skills to represent the company professionally at all levels.
- Numerical Literacy: Basic numerical skills to accurately complete reports and budgets.
- Time Management: Exceptional planning and organizing skills with a strong “sense of urgency.”
🌟 Why Join Pepkor Speciality?
Pepkor Speciality is a key division within the Pepkor group, one of South Africa’s largest and most successful retail organizations. Working here offers:
- Stability: A permanent position within a robust corporate structure.
- Exposure: Direct insight into executive-level decision-making and departmental strategy.
- Professional Growth: A workplace that values pride in work, accuracy, and high-performance standards.