Clover is hiring an Administrative Clerk for their Distribution and Recon department in Newcastle, KZN. Manage driver reconciliations, cash office documentation, and HR administration. Requires Grade 12, strong Excel skills, and experience in a similar role. Permanent position. Apply by 27 February 2026.
📍 Role Overview
- Company: Clover S.A.
- Location: Newcastle, KwaZulu-Natal
- Department: Sec Distribution
- Contract: Permanent
- Reference: CLO260220-1
- Closing Date: 27 February 2026
🎯 Purpose of the Role
The Administrative Clerk is the operational heartbeat of the Newcastle Distribution branch. Your primary responsibility is to ensure the accuracy and efficiency of the Distribution and Recon Department. This role is high-volume and high-pressure, requiring you to bridge the gap between office administration and the frontline logistics staff. You will provide essential support to the Distribution Manager, ensuring all financial, HR, and operational paperwork is flawless.
🔑 Key Responsibilities
Distribution & Finance Recon
- Driver Recons: Administer and verify driver reconciliations, resolving queries from System Support and Metrofile.
- Cash Office: Daily oversight of cash-up documentation and resolving processing queries from Head Office or the Administrative Controller.
- Banking: Manage driver deposits on ERMS, print daily bank deposits, and track EFT payments against bank statements.
HR & Personnel Administration
- Payroll Support: Responsible for Bestime, attendance registers, and overtime processing for branch staff and merchandisers at month-end.
- Employee Records: Complete all HR forms, maintain personnel files, and manage the archiving process.
- Disciplinary Support: Sit in on and take minutes for personnel discussions.
Branch & General Admin
- Operational Control: Monitor the Seals Register, keep stock of bags/books, and handle pantech postage records.
- Office Management: Order stationery and sundry stores, manage the petty cash record, and oversee the photocopier maintenance.
- Committees: Represent the admin team at EE Forum, Safety, and SS meetings, including minute-taking.
✅ Requirements
- Education:Grade 12 (Matric) is essential.
- Beneficial: A Tertiary Certification in Finance or Business Administration.
- Experience: Previous work experience in a similar administrative or recon role.
- Technical Skills: Strong Excel skills (non-negotiable).
- Licensing: A valid driver’s licence would be beneficial.
🧠 Competencies
- Attention to Detail: Absolute accuracy is required for financial recons and HR filing.
- Interpersonal Skills: Ability to communicate effectively with Blue Collar Staff and management alike.
- Adaptability: A fast learner who can multitask in high-pressure scenarios.
- Time Management: Must meet strict daily and monthly deadlines (especially for salaries).