Join the team in Isando/Kempton Park as a Parts Administrator. Manage inventory, ensure timely picking and issuing of parts against job cards, track stock levels, and coordinate with suppliers to keep the workshop running efficiently. Requires 2–5 years of parts experience and computer literacy (Embrace experience is a plus).
📍 Role Overview
- Location: Isando / Kempton Park, Gauteng
- Job Type: Full-Time
- Sector: Logistics / Fleet Maintenance
🎯 Purpose of the Job
The Parts Administrator is a vital link between the warehouse and the workshop. You will be responsible for the full lifecycle of parts management—from inventory tracking and supplier liaison to ensuring that technicians have the necessary components for scheduled maintenance. You must work independently and adhere to strict health and safety standards.
🔑 Key Responsibilities
Operational & Stock Management
- Picking & Issuing: Accurately pick and issue parts based on job cards; ensure pre-booked parts are ready before vehicles enter the workshop.
- Inventory Control: Conduct cycle counts and full stock takes; track parts movement and monitor stock transfers.
- Reporting: Maintain the backorder report, record daily stock-outs, and identify slow-moving or obsolete stock for the Parts Manager.
- Returns: Track and process all credit returns to suppliers.
Procurement & Supplier Liaison
- Purchasing: Raise purchase orders (POs) for non-stock items or “buy-outs” as required by job cards.
- Supplier Coordination: Follow up on deliveries and collections to ensure zero delays in the workshop.
- Receiving: Verify incoming stock and issue it against active job cards immediately upon receipt.
Housekeeping, Health & Safety
- Workplace Standards: Maintain a clean, organized, and tidy work area according to Value Housekeeping procedures.
- Compliance: Adhere to all Health and Safety requirements to ensure a safe working environment.
✅ Minimum Requirements
- Education: Grade 12 (Matric).
- Experience: 2–5 years of experience specifically in a Parts environment.
- Technical: Computer literate (proficiency in Embrace software is highly advantageous).
- Communication: Good written and oral communication skills.
🧠 Skills and Competencies
- Attention to Detail: Critical for accurate stock counts and part identification.
- Organizational Skills: Ability to manage backorders, POs, and workshop schedules simultaneously.
- Problem-Solving: Identifying stock discrepancies and resolving supplier delays.
- Customer Service: Strong interpersonal skills for interacting with internal workshop teams and external vendors.
🌟 Why This Role?
This position offers a stable, full-time opportunity for a self-motivated individual who enjoys taking initiative. It is an ideal fit for someone with a background in automotive or fleet parts who thrives in a fast-paced, structured environment.